Data Capture & Collection
When a lawsuit is reasonably anticipated or organizations come under government scrutiny, litigation professionals must react fast – to identify, lock-down, and collect possible sources of relevant information. In-house counsel and outside attorneys are challenged to address these critical areas with competence and accuracy.
The diversity of data types and possible sources continue to evolve and, with every increase, a corresponding increase in the time and resources needed to manage them. The more scattered, complex, unorganized, and siloed an organization’s data, the greater the issues and time necessary to collect them. Manual processes, in addition to the risk of human error, can be laborious and slow and can (in response to stakeholder pressures and time/personnel limitations) result in the collection of more data than necessary – in some instances a lot more than necessary. This, of course, only delays the inevitable. Once data is put into the eDiscovery pipeline, it becomes more expensive downstream, requiring storage space and time to cull out irrelevant matter – the cost increasing exponentially if an entire data set is allowed to pass unculled into processing and document review.
Litigation professionals demand Early Case Assessment (ECA) at an early stage to defensibly extract relevant data in a targeted fashion from sources within an organization. Using filtering, de-duping, advanced searching, and other analytics, counsel benefit from a more meaningful targeted collection than what is otherwise available through basic search features on existing systems (Exchange, for example). Corporations and outside counsel alike want the reduction of cost resulting from the reduction of data passed downstream (in some cases by as much as 95% or more). Early ECA also provides the additional benefit of better insight into the nature and content of the data – providing critical intelligence to better manage the scope and cost of the project and the overall litigation.
Attorneys are challenged not only by these economics, but also by legal and ethical responsibilities to monitor and supervise the collection, and also demand the ability to audit the collection processes – to ensure it passes legal muster. Delays or mistakes can result in significant and broad-reaching consequences in the nature of fines/sanctions, loss of reputation and business, not to mention jeopardizing the ultimate success of a legal matter where millions of dollars may be at stake.
nayaEdge, Knovos’ solution for Information Governance, Risk Management, and Compliance (GRC), is an enterprise class, secure, and defensible way of using technology to identify sources of eDiscovery and streamline collection of all types, from all nature of locations (email, social media, sharepoint, hosted/cloud locations, desktops, laptops, servers, data stacks, etc.). nayaEdge enables control over access to the entire enterprise network, automatically identifying, locking-down, and exporting potentially relevant information through customized criteria that match the scope of a litigation hold. It facilitates targeted collections early in the process to reduce downstream time and expense, and minimizes the need for additional culling – because it is done at the source. All steps are documented, auditable, and defensible. Also, nayaEdge provides information by which to create a data map useful in meet and confer discussions, as well as insight into the nature and size of eDiscovery data to better forecast project scope and cost.
Through nayaEdge, organizations can leverage technology to significantly streamline the collection process – automating activities that otherwise would be conducted manually, defensibly reducing the amount of data processed and reviewed by way of a targeted collection, and thereby reducing time and expense and mitigating potential risk.