Information Rights Management (IRM): What enterprises want!

By : | On March 01, 2021 |

Enterprises started showing more interest in data-centric security platforms in the recent past. The growing use of email platforms and enterprise collaboration systems required an encryption-based environment that defines permissions for different users and user groups. Access rights (i.e. view, edit, download, print, copy, and forward) could be controlled with next-generation IRM-enabled collaboration solutions.

The existing systems and platforms have security features, but these features are not adequate to address modern-day security concerns.

 What are the security limitations of the existing information management system?

The traditional approach of information management system security is mostly perimeter security. In other words, this approach secures peripherals or the environment, not the data itself. Information will be secured only within the perimeter of a controlled environment. However, the same information can be accessed outside the secured environment by multiple means. We can understand it as email and data in a collaborative system is secure until it gets exposed to outside the system. There are certain limitations of these IMS security capabilities that make information vulnerable to data leakage.

  • Perimeter security is limited to firewall
  • Security of sensitive information might be compromised when it goes to third-party
  • Data retention and disposition policies are not applicable outside the environment
  • Despite ‘versions control capability, users unknowingly use locally stored files

Due to these limitations of perimeter security, organizations require a more advanced system that enables protection at the data level and protects it throughout the entire data lifecycle.

How does an IRM-powered enterprise collaboration solution look like?

Enterprises need an IRM-enabled enterprise collaboration system that could have the following features.

  • Secured file sharing
  • User and User groups rights management
  • Comprehensive auditing and reports
  • IRM-enabled encryption ensures information security even after documents had been downloaded on a local device.
  • Enterprise Data analysis and classification
  • Built-in document editor and viewer
  • Document workflow automation and tracking
  • Advanced search
  • PII (Personally Identifiable Information) analysis and management

It will enable enterprises to protect commercially sensitive data, personal information, and business reports & documents secured until they get archived or deleted. The document lifecycle must be protected by shrinking the perimeter security with IRM (Information Rights Management) especially when file exchanging with third parties are the daily routine of team members.

Cryptacomm for enterprises Information Rights Management (IRM)

Cryptacomm is an enterprise collaboration solution for document management and knowledge sharing. It is a highly secure solution for commercially sensitive information transactions and file sharing. It has been developed to fill the security capabilities gap for information rights and compliance for enterprises.

Built on the ‘information-centric security’ feature, Cryptacomm’s IRM enables enterprises to secure information on-premise and off-premise data from unauthorized access. It means that information and its control can now be separately created, viewed, edited, and distributed.

An adequate IRM system is typically used to protect the information in a business-to-business model, such as financial documents, M & A documents, and commercially sensitive personal details, etc. It empowered information owners to centrally audit and report any authorized as well as unauthorized access attempts. The information and documents are more secure than ever while sharing with external parties, partners, advisers, and other users.

Do you want to why do you need an IRM (Information Rights Management) powered collaboration platform?

Check out the blog post here.

About Kirit Palsana

Kirit Palsana, Director (India), with his two decades of leadership expertise, management skills, and in-depth knowledge of the continually evolving legal technology market and technology innovation, is nurturing company operations. He defines the company's strategic direction, global portfolio offerings, and successful execution to achieve the company vision. Kirit brings strategic insights to drive the transformation for clients with technology innovation.

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